The Asset Library is your centralized hub for storing, organizing, and sharing files across communities, surveys, and campaigns in Fuel Cycle. To keep it efficient and easy to navigate, follow these best practices when adding and managing assets.

File Management Best Practices

Use Clear and Descriptive File Names

Use consistent naming conventions, such as Brand_Awareness_Survey_2025.pdf.
Avoid generic names like image1.jpg or doc.pdf.
Include key identifiers such as project names, dates, or survey titles.

Organize by Folder

Use folders to group related files, such as by project, campaign, or wave.
Avoid uploading everything to the root directory—this makes files harder to find.

Limit Redundancy

Before uploading, check if the file already exists in the Asset Library.
Replace outdated versions rather than duplicating them.
Use versioning in file names if multiple versions are necessary, such as Concept_Test_v2.pptx.

Uploading Best Practices

File Type Compatibility

Ensure your file is in a supported format. Most image, video, document, and spreadsheet files are accepted.
If embedding or linking the asset in a survey or activity, test compatibility before publishing.

Optimize for Web

Compress large files, especially images and videos, to minimize load times for respondents.
Resize images appropriately; avoid uploading raw, high-resolution files unless necessary.

Tagging and Metadata

Add Tags for Easy Search

Use tags to categorize assets by topic, client, wave, or region.
Make tags specific and consistent across uploads, such as, use Brand_Tracking instead of just Tracking.

Include Descriptions Where Helpful

Provide a short description to clarify the file’s purpose or context.
This is especially useful for similar file types or repeated file names.

Maintenance and Permissions

Audit Regularly

Periodically review and archive outdated files.
Remove redundant or unused assets to keep the library clean and navigable.

Manage Permissions Thoughtfully

If your instance includes access control, ensure the right user groups can view or edit files.
Avoid granting broad permissions unless necessary.